Corporate membership · For employers
A gym benefit your team can use
Give your staff 24/7 access to two floors of quality training equipment, five minutes from Cambridge Science Park. Your company gets one monthly invoice and its own portal to manage membership.
For companies paying for 5 or more of their staff.
- Training Cambridge since 2012
- Over 1,000 members
- Open 24/7
- Free parking
Why companies offer it
A benefit with everyday value
A benefit staff can use every week
Before work, at lunch, after work or late at night. 24/7 access makes it easy for people to fit training around their own schedule.
Straightforward to value
A paid gym membership is a clear, tangible addition to your benefits package that candidates and existing staff can understand immediately.
Pay only for people who join
Offer membership to your team, then pay only for staff who complete the joining process.
Flexible from the start
The account runs month to month, with no setup fee and 30 days' notice to end the agreement.
Pricing
Simple pricing for employers
Company account
£39.99per employee a month, including VAT, invoiced to your company
- Paid by your company, for the staff you choose
- No joining or setup fees
- Month to month, with 30 days' notice
- £39.99 per employee with 5 or more members
Minimum 5 active members. In any month with fewer than 5, our standard monthly rate applies to each person. For the minimum member count, your first invoice counts everyone you've invited.
- Monthly cost
- £399.90
- Yearly cost
- £4,798.80
Prices include VAT. Tax on the benefit is explained in the Tax section.
How it works
Up and running within a week
Step 1
Apply
Complete the online application in about five minutes with your company details and the person who will manage the account.
Step 2
Sign and set up Direct Debit
We review every application personally. Once approved, your company signs online and sets up its Direct Debit. If someone else needs to sign, pass the signing link to them. Your finance team can set up the Direct Debit separately.
Step 3
Invite your team
Add staff using their work email addresses in your company portal. Each person receives their own joining link.
Step 4
Your staff join
They complete the process on their phone in about five minutes, then visit reception once during staffed hours for a photo and key fob. After that, they have 24/7 gym access.
Most companies are live within a week of approval.
For HR and office managers
One portal. Your account, your control.
Every company gets its own secure portal. Add staff, remove leavers and see exactly where everyone is in the joining process, without needing to email us.
- Someone new startsAdd their work email in your portal. They receive their own link to join.
- Someone leavesRemove them at any time. Their membership runs to the end of that month and they come off your next invoice. If their access needs to end straight away, choose End access now.
- See who is readyEach person is shown as Ready or Waiting. A banner shows you who still needs to complete the joining process.
- Reminders are automaticAnyone still waiting receives a weekly reminder to finish joining.
- Share the adminAdd more than one administrator so access to the account does not depend on one person.
- Existing RP Fitness members are coveredThey tell us during signup. We cancel their existing RP Fitness membership and Direct Debit so they do not pay twice. They then visit reception once for a new photo and key fob.
Download your staff list as a spreadsheet at any time.
An example of the portal with a made up company.
For finance
Straightforward for your finance team
One invoice each month
Issued on the 1st, with a separate line for each person. All prices include VAT.
Payment by Bacs Direct Debit
The invoice is collected automatically a few working days later. Companies without a UK bank account can pay by card instead, with a card processing fee added at cost.
Add your PO number or reference
A purchase order number or your company's own reference can be added and will appear on every invoice and invoice email.
Part months are calculated by the day
Someone joining part way through a month is charged only for their days, using the monthly price divided by 30.
Simple leaver billing
Remove someone at any time. Their membership runs to the end of that month and they come off your next invoice.
Invoices stay available
Every invoice can be downloaded from your company portal at any time.
Unpaid invoices
If an invoice is still unpaid 14 days after it is due, we email you. If it is still unpaid 7 days after that, the team's gym access is paused. Access is switched back on once payment is received.
Ending the company account
Give 30 days' notice through your portal. The account ends on the last day of the month in which the notice period ends.
Supplier details
- Supplier
- RP Fitness Limited
- Company number
- 09469475
- VAT number
- 237 0451 27
- ICO registration
- ZB282219
- Address
- Unit C, Nuffield Rd, Cambridge CB4 1TG
Tax, in plain English
Is it a taxable benefit? Usually, yes
HMRC treats membership of a public gym paid for by an employer as a benefit in kind. In practice:
- Your company reports the benefit for each person on a P11D, or through payroll if you payroll benefits.
- Your company pays Class 1A National Insurance on the benefit at 15%.
- Your staff pay income tax on its value at their usual rate.
This is a general guide, not tax advice. Your payroll provider or accountant can confirm how it applies to your company. HMRC plans to move most benefits onto payroll reporting from April 2028.
Worked example, one person for a year
| Membership: 12 × £39.99 | £479.88 |
|---|---|
| Class 1A National Insurance for your company at 15% | £71.98 |
| Tax for a basic rate taxpayer at 20% | £95.98about £8 a month |
| Tax for a higher rate taxpayer at 40% | £191.95about £16 a month |
For a basic rate taxpayer, their 24/7 gym membership therefore costs them about £8 a month in income tax.
Data protection
Your company's data, properly protected
Held in the EU and encrypted
Data is held in the EU, every connection is encrypted and backups are encrypted every night.
Each company sees only its own team
Your portal contains your staff and nobody else's.
Health information stays private
Answers your staff give in their health questionnaire are never shared with their employer.
Data Processing Agreement available
Request one directly through your portal. RP Fitness is registered with the ICO under number ZB282219.
For your staff
What your team gets
- 24/7 access, every day of the year, using their own key fob.
- Two floors of quality training equipment. Watson strength machines and racks, dumbbells up to 50kg, lifting platforms, a functional area with an 8 metre sled track and Concept2 rowers, SkiErgs and BikeErgs.
- Free coffee and free on-site parking, with showers, lockers and bike racks.
- A free online induction course, plus personal trainers on site for anyone who wants additional help.
- Bring a friend free every Saturday during staffed hours.
- Help outside staffed hours. An emergency phone, a first aid point and CCTV for everyone's safety.
How your staff join
- Their company adds their work email and they receive their own joining link.
- They join on their phone in about five minutes, completing their details, nine health questions and the membership terms.
- They visit reception once during staffed hours for a photo and key fob.
- From then on, they can train whenever they like.
Staffed hours
Monday to Friday 10am to 7pm, Saturday 10am to 4pm, Sunday 12pm to 4pm.
Members must be 18 or over.
See the gym for yourself
Come and have a look round before you decide. It takes 10 minutes.
FAQs
Your questions, answered
Directors and HR
Is there a minimum number of members?
Yes. The company account requires 5 active members. In any month with fewer than 5, our standard monthly rate applies to each person. For your first invoice, everyone you have invited counts towards the minimum.
Is there a long term contract?
No. The company account runs month to month and can be ended with 30 days' notice through your portal.
How quickly can we get started?
Most companies are live within a week of approval.
Who signs the agreement?
Anyone authorised to sign for your company. If that is not you, you can pass the signing link to the appropriate colleague. Your finance team can set up the Direct Debit separately.
Can we add staff later?
Yes. Add people through your portal on any day. Each person is billed from the day they finish joining.
What happens when someone leaves the company?
Remove them through your portal at any time. Their membership runs to the end of that month and they come off your next invoice. If their access needs to end straight away, choose End access now.
What if one of our staff is already an RP Fitness member?
They tell us when they sign up. We cancel their existing RP Fitness membership and Direct Debit so nobody pays twice. They visit reception once for a new photo and key fob.
Can partners or family members join through the account?
The company account is for the employees you choose to add. Partners and family are welcome to join RP Fitness at the standard price.
Finance
How does billing work?
One invoice is issued on the 1st of each month and collected by Bacs Direct Debit a few working days later. Each person who has completed joining is £39.99 a month including VAT. Anyone joining part way through the month is charged only for their days, using the monthly price divided by 30.
Can we pay by card or bank transfer?
Direct Debit from a UK bank account is the usual way to pay. If your company has no UK bank account, you can pay by card instead, with a card processing fee added at cost.
Can we add our PO number or internal reference?
Yes. Add it when you apply or later through your portal. It will appear on every invoice and invoice email.
Do prices include VAT?
Yes. VAT at 20% is included. RP Fitness Limited's VAT number is 237 0451 27.
Is the membership a taxable benefit?
Usually, yes. See the Tax section for a plain English guide and worked example.
What happens if an invoice is unpaid?
If an invoice is still unpaid 14 days after it is due, we email you. If it is still unpaid 7 days after that, the team's gym access is paused until payment is received. Access is then switched back on.
Where can we find previous invoices?
Every invoice remains available to download from your company portal.
Your staff
How do I join?
Your company adds your work email address. You receive your own link and complete the joining process on your phone in about five minutes.
What is in the health questionnaire?
There are nine questions. If one of your answers raises a safety concern, we may ask for a note from your GP before you train and will tell you straight away. Your answers are never shared with your employer.
Do I get an induction?
Yes. It is free. Tick the box when you join and we will send you our online induction course.
How do I get into the gym?
Visit reception once during staffed hours to have your photo taken and collect your key fob. After that, you can access the gym 24 hours a day.
When is the gym busiest?
Usually around 6am to 7am and 6pm. It generally gets quieter as the week goes on. There is always something free to use.
What happens if I leave my company?
Your corporate membership runs to the end of the month in which your company removes you. You are welcome to continue with RP Fitness on your own membership.
Can't find your answer? Contact us
Ready when you are
Apply online in about five minutes. Most companies are live within a week of approval.